document management is critical for business. Without it, many problems can occur. The more streamlined and automated it is the better. Many businesses continue to rely on manual Document Processing, with regards to outbound documentation and even Invoice Processing. With the aid of Enterprise Resource Planning, or using some kind of software system. ERP has, traditionally, been used by larger businesses, as a way to bring together their Document Management and Invoice Processing data systems, used across their organisation. Generally, this will involve many different hardware components, and a variety of software. Despite that, times are changing, in more ways than one, and today, even smaller businesses are implementing ERP to organise their Document Processing.
Today, the concept of Document Management is advancing, and is very comprehensive. The face of document and Invoice Processing is changing. New, technology is capable of providing incredibly powerful and user friendly software, which can be used alongside most traditional ERP system. Or, used alongside an existing third party software. State of the art Document Management and Invoice Processing software gives a unifying platform, for all your existing Document Processing components. Therefore, unifying and streamlining operations, and making them more efficient.
Traditional Document Management, ERP, systems tend to be bulky, and with so many components, they can become fragmented and too complex. This can cause many problems, and so, there is a real need, for businesses, to find a Document Processing system that can address this issue. The advantages of using the new, more powerful systems are numerous.
- Reduced Cost – particularly with regards to Invoice Processing
- Improved Control – reduce fraud & find errors. All of which, will lose you money
- Enhance Supplier Relationships – payments made, on time, all the time.
- Reduce Waste – less printing, and more Document Processing, reduces your ‘Carbon Footprint’
- Improve Morale – less Document Processing means your staff can get on with more satisfying duties.
The advantages of a state of the art Document Management system will transcend any singular improvement, which can be made within any company department, or by any single individual. Why? Because they address the real issue of Document Processing, and that is, unification.
The new generation Document Management software conforms with EU Legislation, the US Sarbanes Oxley Act 2002, and the UK HM Revenue & Customs. It can be integrated with many of the existing ERP systems. Including:
- Microsoft Dynamics AX
Regardless of size, there is something all successful businesses have in common. They keep an eye on the way their budget is being spent, and keep their expenses to a minimum. A streamlined and integrated Document Management system needs less human resources, less paper, and less office space. Therefore, document and Invoice Processing expenses are reduced, making these document management systems highly cost effective. Optimise you company’s Document Processing. Keep track of what is happening to your company’s budget. Have that information available to you, and your staff, where and when it is needed. Be informed. Save Money. Get Integrated!